The Document Presence report shows whether a document exists for each employee across each document category. Rather than listing individual files, it gives a simple yes/no view — making it the fastest way to spot who is missing a required document across your organisation.
It's particularly useful for compliance checks — for example, confirming that all employees have a DBS check, right to work document, or signed contract on file.
📌 Note: You'll need a permission level that includes access to the Reports area and the relevant document fields to run this report. If you can't see it, ask a Full Access user to update your permissions.
Run the report
Click Reports in the main navigation, then select Document Presence.
Use the filters to narrow results — by site or department, document category, or active or inactive employees.
Click Export to download the results as a CSV.