Rotaready comes pre-configured with the most popular absence types. You can customise these or add your own.

❗️ Except for Sickness and Unauthorised Absence (which are special absence types), absence cannot overlap with shifts.

Customise absence types

  1. Go to Settings

  2. Click Absence types

  3. To add a new absence type, click the add absence type button

  4. To amend an existing absence type, click the edit button beside the relevant type from the list provided

Absence type properties


With this option enabled, absence requested of this type will be pending until someone with the appropriate permissions has approved it. Otherwise, it will be automatically approved upon submission.

Worked hours

With this option enabled, absence bookings of this type will contribute towards worked hours (when viewing rotas, reports and cost control, for example). The number of hours contributed is unique to each absence request and can be interrogated by viewing the absence booking.

This determines whether or not absence bookings of this type are treated as paid or unpaid, for the purposes of rota wage calculations, reports and cost control.

Accrues holiday

With this option enabled, Rotaready will accrue holiday for employees that have absence bookings of this type. This will only occur if the employee has an accrual-based holiday allowance on the date of the absence.


Staff are able to request this type of absence when this setting is enabled, otherwise, the absence type will not be given as an option when booking an absence (e.g. you may not want staff to be able to request 'sickness' through Rotaready).


When displaying absence bookings in the absence calendar, on employee schedules and on some rota editing tools, Rotaready will use the colour chosen here.

Special absence types

Some absence types are considered 'special' by Rotaready and cannot be deleted. These are: Holiday, Time off in lieu, Sickness, Unauthorised absence. This list is not yet customisable.

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