Shift locations represent the different physical places where shifts can be done.
As the site/department always defines the primary location of a shift, setting a shift location on a shift is optional and is only necessary if you need to be more explicit.
❗️ If you want an employee to temporarily work in a different site/department to normal, shift locations is not for you. Learn more about cover shifts instead.
📱 Shift locations can also be used to specify the physical area in which employees can clock-in and out using the Rotaready app.
Using shift locations
Much like shift types, shift locations can be organised in a hierarchy to represent more specific areas within a given location. For example, you could create a shift location for a building and a sub location to represent a room or floor within that building.
👁 Shift locations can be organisation-wide or restricted to a single site/department. We recommend you make your common shift locations organisation-wide. Then you can analyse data by shift location across different sites/departments in reports.
Click Settings in the main navigation menu
Click Shift locations
Adding a shift location or editing an existing location
Every shift location is tied to a real physical place. Use the in-line Google Maps to search for somewhere and drag the pin to the exact spot, if it isn't already there. Then, click the pin and click Add as new location.
Here you can specify whether you'd like to update an existing location or save this as a new one.
Rotaready will remember the exact latitude and longitude. We try to do a reverse look-up to find the correct address for you, but you may need to edit it if it isn't quite right.
Managing a shift location
Just click on the name of a location beneath the map.
By checking allow staff to clock-in and clock-out here you'll see a red ring drawn around the pin on the map preview. This will allow employees using the Rotaready app to clock-in or out.
Adjust the attendance sensitivity to change the radius of the red ring, illustrating the area in which they have to be physically present for the app to allow them to clock-in or out.
❗️ Due to the volatile nature of signal strength and mobile GPS, phones sometimes struggle to determine their current location quickly and with high accuracy. So while we understand the desire to set the attendance sensitivity as low as possible, to prevent employees from clocking-in outside your building, you may find setting a higher value will lead to faster clock-ins and less employee frustration (from the app claiming they're still too far away from work).
The rota editor will warn you if you try to schedule a shift at a location outside of its opening hours. Special periods make it possible to override the default opening hours for a set period of time, such as temporary closures or seasonal extended hours.