Managing Salaried Staff Payroll in Rotaready
Rotaready provides robust tools to manage salaries, cost control, and payroll adjustments for salaried staff. This guide explains how daily costs are calculated, how to handle overtime and sickness, and how to add extra payments, ensuring you can efficiently manage pay rates within the system.
Salary Calculations and Cost Control
Salary costs in Rotaready are calculated using a universal method to provide accurate cost control and payroll management:
Annual salaries are divided by 365 days. For example, a salary of £36,500 will contribute £100 per day to daily cost calculations, regardless of whether the staff member is on a shift or has a day off. This ensures precise daily cost control, but monthly costs in timesheets may vary depending on the number of days in the month. Moreover, these costs include employer contributions like National Insurance (NI) and pensions.
Open shifts are not included in the wage cost breakdowns visible on Rotaready’s Hours/Wages tool. These open shifts need to be filled before they are accounted for in cost calculations.
Overtime and Sickness Management for Salaried Staff
Rotaready enables partial automation for handling overtime pay but has limitations regarding sickness deductions:
Overtime: A threshold pay rule can be established for salaried staff. This rule calculates overtime based on the hours worked beyond the contracted threshold, using an equivalent hourly rate.
Sickness: Rotaready does not currently support the automatic deduction of pay for sick days for salaried staff. Any adjustments for sickness will need to be handled externally through your payroll system.
Handling Ad-Hoc Payments and Adjustments
Ad-hoc payments, such as bonuses or extra pay for salaried staff, can be managed directly within Rotaready:
Navigate to the staff member's profile and create a new pay record, selecting the pay element type "bonus." Specify the effective date for the payment during this process. These one-off payments are reflected within the payroll system but remain distinct from regular salary allocations.
Related Topics
Pay Rules and Rate Setup
Managing Payroll Adjustments for Hourly Staff
Employer Contributions: NI and Pension Costs in Rotaready
By following the outlined methods, you can accurately manage your staff’s salary computations, implement overtime rules, adjust for sickness, and perform one-time payment actions while maintaining clear and transparent cost control.